Guideline for Submission of Doctoral Dissertation
Kobe University Graduate School of Science

URL: http://www.sci.kobe-u.ac.jp/jimu/kyomu/zaigakusei/gakui/gakuironbun.html

　　　　　　　　　　　　　　　　　　　　　　　　　　　　→和訳版 Japanese Version

�T. Research outcome presentation

Students who are going to submit a doctoral dissertation are requested to make a research
outcome presentation in their third year.

Meeting for research outcome presentation will be hold by respective departments by 3 months
before the submission of the doctoral dissertation.

The contents of research outcome will be evaluated if it is qualified enough for an examination
of doctoral dissertation.

1. Application Procedures

Students who request for a research outcome presentation need to submit the required copies of
draft of the doctoral dissertation to their academic supervisors.

Students whose research outcomes are approved will receive the notice letter, “Approval of
Research Outcome”.

2. Procedures after Research outcome presentation

Accepted students shall submit the doctoral dissertation in accordance with the following
guideline.

�U. Examination of Doctoral Dissertation

After the research outcome presentation, an examination of doctoral dissertation for approved
students will be held as follows.

1. Submission of Doctoral Dissertation

Students who request for an examination of the doctoral dissertation need to submit the
following documents to dean of the graduate school, ”Section of student affairs of Graduate
School of Science”.

※Please submit all the documents except for (3) and (4) from January 6th to 13th 2021.
(3) and (4) should be submitted by March 2nd 2021.

(1) Request for Examination of Doctoral Dissertation : 1 copy
　　(Form No. 1 WORD file)(Form No. 1 PDF file)
(2) Table of Contents : 2 copies (original) and 6 copies (duplicate)

　　(Form No. 2 WORD file)(Form No. 2 PDF file)
(3) Doctoral Dissertation: electronic media （CD−R）1，Hard Copy 1 copy

(4) Summary of the Doctoral Dissertation : 1 copy

　　(Form No. 3 WORD file)(Form No. 3 PDF file)
(5) Curriculum Vitae : 2 copies (original) and 6 copies (duplicate)
　　(Form No. 4 WORD file)(Form No. 4 PDF file)
(6) Document of Consent
　　 (If the Doctoral Dissertation includes research papers which are joint work.) : 1 copy each
　  (Document of Consent WORD file)(Document of Consent PDF file)
(7) The research papers for reference: Please see 2-(6) and (Sample B PDF file).
(8) Form for Completed Students List: 1 copy ※1

　　(Form for completed students list WORD file) (Form for completed students list PDF file)

(9) Personal Report of Completed Students: 1 copy (EXCEL file) (PDF file)

(10) Application form for Diploma: 1 copy (WORD file) (PDF file)

(11) Postgraduate Student Survey upon Graduation: 1 copy

• For Mathematics students: (WORD file) (PDF file)

• For Physics students: (WORD file) (PDF file)

• For Chemistry students: (WORD file) (PDF file)

• For Biology students: (WORD file) (PDF file)

• For Planetology students: (WORD file) (PDF file)

※Notes1: Please send e-mail with this form attached to section of student affairs
before submission of the doctoral dissertation and submit a printed out paper
copy when submitting the doctoral dissertation.
Section of student affairs: 　sci-kyomu☆office.kobe-u.ac.jp
                       　(Please change “☆” to “@”.)

2. Guideline for Arrangement

Students shall arrange the documents in accordance with the following guideline.
The documents must be preliminarily inspected and approved by the academic supervisor
and section of student affairs.

(1) Request for Examination of Doctoral Dissertation: (Sample A PDF file)
(2) Table of Contents: (Sample B PDF file)
(3) Doctoral Dissertation: electronic media (Sample C1-a PDF file)，Hard Copy (Sample C1-b PDF file)
　　　-Write in Japanese or English.
　　-Printed out in A4 paper size.

　　　-Joint work with fulfilling both of the following conditions will be allowed for the doctoral dissertation.
　　　　-Applicant is a main researcher and a senior author for the joint work.
　　　　-Applicant can obtain a document of consent from co-author(s).

       　　Form of Document of Consent (Sample C2 PDF file)

(Note) It is acceptable to change this form a little for getting consents easier

 if you don't change the contents. For example, you can make this form

for each co-author and write respective titles of research papers on it.

(4) Summary of the Doctoral Dissertation: (Sample D PDF file)
　　-Summarize in Japanese or English.
　　-Use A4 papers and staple each copy.

(5) Curriculum Vitae: (Sample E PDF file)

(6) Research papers for reference

-It is normally “None”.
　　-If one or a few research papers are necessary for understanding the doctoral dissertation,

it is possible to submit them too. Please note that it doesn’t mean just those of related to

the doctoral dissertation.

3. Examination of Doctoral Dissertation

An examination committee will examine the doctoral dissertation and the documents submitted.
It consists of at least 3 academic staffs including at least 2 professors. It also includes 1 academic
staff in the division or department other than that of each student’s academic supervisor belongs to.

4. Final Examination
(1) The final examination (writing or oral) will be evaluated focusing on the doctoral dissertation
 and relevant special subjects by the examination committee.
(2) Details of the examination will be announced by the committee.

5. Final Presentation

The examination committee shall hold a final presentation.

6. Awarding a Doctor Degree

On the basis of examination results by the committee, a faculty meeting shall determine
if the applicant will be awarded a doctoral degree in science or philosophy.

7. Releasing a Doctoral Dissertation
Kobe University Library provides an online service to release doctoral dissertations. Please see
the following website if you would like to release your doctoral dissertation on the internet.

(Kobe University Repository)
http://www.lib.kobe-u.ac.jp/kernel/e_regist.html

�V. Flow for Arrangement of Doctoral Dissertation

 Please see the following website for the settlements dates.
→（学位論文審査要領）(Japanese)

1. For students who are expected to complete the course in September

Possible Dates	Matters
By the middle of April	Research outcome presentation (Applicant’s academic supervisor)
By late June	Department Meeting, dean of department will submit a report of approval of research outcome presentation to dean of the graduate school (Section of student affairs).
From early July Through the middle of July	Submission of Doctoral Dissertation & other documents (Section of student affairs)
The middle of July	Faculty Meeting will approve members of examination committees.
By late August	Final Examination (Final Presentation)
By late August	Examination committee will submit a report of the examination to dean of the graduate school (Section of student affairs).
The middle of September	Faculty Meeting will determine if awarding a degree
Around September 25	Ceremony of conferment of a degree

2. For students who are expected to complete the course in March

Possible Dates	Matters
By the middle of October	Research outcome presentation (Applicant’s academic supervisor)
By early December	Department Meeting, dean of department will submit a report of approval of research outcome presentation to dean of the graduate school (Section of student affairs).
From early January through the middle of January	Submission of Doctoral Dissertation & other documents (Section of student affairs)
Late January	Faculty Meeting will approve members of examination committees.
By the middle of February	Final Examination (Final Presentation)
By the middle of February	Examination committee will submit a report of the examination to dean of the graduate school (Section of student affairs).
The beginning of March	Faculty Meeting will determine if awarding a degree.
Around March 25	Ceremony of conferment of a degree